Cash - Setting VAT Percentages

Optisoft uses Cash Categories to assign different VAT percentages and professional fees to item types.

A number of default categories are pre-set in a new installation. These categories have been tailored specifically for the optical market and additional cash categories will typically be created during your initial training session.

New Cash Categories can be added to your system by an Optisoft Support representative at your request.

Editing Cash Categories

You can edit the VAT percentage, VAT rate and Professional Fee of each cash category.

• Click on the in the top left corner of the screen.
• Go to Maintain > Cash > VAT Categories.

• On the right hand side there are three radio buttons to select the overall type of cash category Spectacles, Fees and Other.
• Drop down the Cash Categories dropdown box and select the category you wish to amend.
• If the item type includes a professional fee enter the value in the box provided, this is a monetary value.
• Enter the VAT-able percentage of the item type in the %VAT, this is a percentage. For example, if only 40% of the retail price of your frames is VAT-able then you would enter 40.00 in the box.
• Use the Tax Rate drop down box to select the VAT rate that should be applied to the item. For example you would use Standard Rate for the full VAT percentage.
• The Product Type box should read as Set Price, this is a legacy setting and should not be altered.
• Click to save the changes.

VAT Rates

There are three VAT rates defined as default within Optisoft Enterprise, these are Standard, Exempt and Zero Rated.

You can update these rates or create new rates for use with cash categories as required.

• Click on the in the top left corner of the screen.
• Go to Maintain > Cash > VAT Types.
• You can either enter a new VAT Type clicking on when finished, or click on the Built-In Lists option and choose All to view all the existing VAT types.

• Select the type you wish to edit and click OK.
• Update the percentage rate as required.

• Click the button to save the changes.

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